Monthly Session Topics

School Business Officials
Training & Support Program

Session Topics Outline

MONTHLY FISCAL THEMES (assessed and reviewed monthly)

Cash Flow Projection and Investment of Funds
Expenditure and Revenue Planning and Tracking
State Aid - Taxation - Grants
Fund Balance Planning
Payroll - Personnel - Employee Benefits
Efficient and Effective Business Operations

NEW COLLEAGUE PACKETS

        Three-Ring Notebook
        Fiscal Forecasting Template (EXCEL Diskette)
        Cash Flow Projection Template (EXCEL Diskette)
        Fund Balance Projection Template (EXCEL Diskette)
        Business Officials Calendar

JULY

        PROPERTY TAXES (Calculation and Resolution)
        ANNUAL FINANCIAL REPORTS
        STATE AID REPORTS
        Fiscal Forecasting Template (EXCEL Diskette)
             - ENROLLMENT PROJECTIONS (Cohort Survival)

AUGUST

        STAR APPORTIONMENT REPORT
        BUDGET STATUS REPORTS
             - Treasurer’s Report
             - Cash Flow Projection
        EXTRACLASSROOM ACTIVITY PROGRAM
        FREE / REDUCED LUNCH PROGRAM
        NEW EMPLOYEE PROCESSING
        BUS DISCIPLINE
        TUITION RATES FOR NON-RESIDENT STUDENTS
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #1 - STUDENT

SEPTEMBER

        Budget Overview (Budget Calendar, Administrative Strategy, Board Strategy)
        941- FEDERAL AND STATE PAYROLL TAX RECONCILIATION
        SA-16
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #1 - STAFF

OCTOBER

        ANNUAL VISUAL AND BUILDING CONDITION SURVEY
        TAX COLLECTIONS
        AUDIT AND MANAGEMENT REPORT
        POLICY AND PROCESS OF NON-RESIDENT STUDENT TUITION
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #1 - BUSFETINFO

NOVEMBER

        BUDGET DEVELOPMENT
        MONTHLY FINANCIAL REPORTS
        STATE AID OUTPUT REPORTS
        SPECIAL EDUCATION COSTS AND CONTROLS
             - STAC Forms
             - Workshops
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #2 - REVENUE (GFREFB)

DECEMBER - NO MEETING - Consultation Available

JANUARY

        CIVIL SERVICE REGULATIONS
        JOB DESCRIPTIONS
        PERSONNEL MANAGEMENT (Manning Spreadsheet)
        PURCHASING SYSTEM (Bidding Schedule)
        RESERVES AND FUND BALANCE STRATEGIES
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #2 - EXPENSES

FEBRUARY

        BUDGET PRESENTATIONS
        SCHOOL CALENDAR (Counting Days)
        DISTRICT CLERK DUTIES
             - Preparations for Budget Vote
             - Budget Resolutions - Other Resolutions
        ASSESSMENT DATA
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #2 - FINIFO

MARCH - NO MEETING - Consultation Available

APRIL

        CAPITAL PROJECT FINAL COST REPORTS
        PAYROLL CALENDAR (Salary Notices)
        SUBSTITUTE RATES AND STARTING SALARY RANGES
        POPULAR BUDGET
        REPORT OF UNPAID TAXES
        ADMINISTRATIVE ORGANIZATION MEETING
             - Bank Depositories
             - Staffing
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #3 - TOTAL COMPARE

MAY

        ACCOUNTS PAYABLE
        CONTINGENCY BUDGET
        INTERNAL CONTROLS
        PROPERTY / LIABILITY INSURANCES (Worksheet)
        SUMMER MAINTENANCE SCHEDULES
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #3 - HIST PROJ

JUNE

        ANNUAL ACCRUALS
        BLANKET PURCHASE ORDERS AND ENCUMBRANCES
        CODE OF CONDUCT
        EMERGENCY MANAGEMENT PLAN
        POLICIES AND REGULATIONS OF THE BUSINESS OFFICE
        REORGANIZATION MEETING
        ROLES AND RELATIONSHIPS WITH THE INDEPENDENT AUDITOR
        Fiscal Forecasting Template (EXCEL Diskette)
             - FISCAL #3 - EXAMINE CHARTS