THE FILE CABINET

New and Experienced Superintendents

The Superintendent's File Cabinet

ADMINISTRATION
     Administrator Evaluation Documents - Samples
               Document #1 - 360 Degree Feedback - pdf only
               Document #2 - Hammondsport CSD - pdf only
                              - Provided by Chris Brown, Superintendent, Hammondsport CSD|
               Document #3 - Lancaster CSD - pdf only
                              - Provided by Jeffery Rabey, Director, Lancaster CSD|
               Document #4 - pdf only
     BOCES - Board of Cooperative Educational Services
               What is BOCES?
               BOCES - State Approved Sharing Opportunities
               BOCES - Regional Computer Center Services
     Essential Knowledge and Skills for Effective School Leadership
          Based on the Blue Ribbon Panel on School Leadership - NYSED - 10/2001

BOARD OF EDUCATION
     Board of Education
          Board Authority and Responsibility Regulation (an example)
              - Provided by Philip Martin, Superintendent, Fayetteville-Manlius CSD
          Board - Superintendent Protocol
          Boardmanship
          Board Self Evaluation Documents
               Document #1 - JMM
               Document #2
          Do's and Don'ts of Board - Superintendent Relationships
          Five Filters for Decisions
                    - Provided by Gary Worden and Waneta Griffin, Maine-Endwell CSD
                    Productive Board of Education Activities - JMM
          Template for Clarifying Roles of the Board of Education and
              the Superintendent of Schools - pdf only
      Board Meetings
          Reorganizational Meeting Checklist
          Staff Presentation Protocol at Board of Education Meetings
                    - By Michael Johnson, Superintendent, Averill Park Central Schools
     Board Members
         New Board Member Orientation Program -JMM
         Strategies for Working With New Board Members
                 - Provided by Walter J. Doherty, Superintendent, Central Square CSD
          "A Board Member's Ten Commandments" - Unknown
     Board Policy Sampler
         #1001 - Code of Conduct for Board Members - JMM
          #1200 - Orientation of New Board Members - JMM
          #1250 - Levels of Responsibility - JMM
          #1600 - Board of Education Self Evaluation - JMM

CURRICULUM    - most items in "pdf only" to preserve formatting
     Annual Curriculum Cycle - JMM
          Preliminary Curriculum Form pdf only
          Curriculum Proposal Form    pdf only
   Curriculum Items - Provided by Walter J. Sullivan, Superintendent
        Chairperson, NYSCOSS - Curriculum & Instruction Committee
          A. High Standards and High Achievement for All Students pdf only
          B. List of NYSCOSS Papers on Curriculum and Instruction pdf only
          C. NYSCOSS - ASSESSING THE ASSESSMENTS 2002   pdf only
          D. Phase In of the New NYS Assessments                            pdf only

EXTRACURRICULAR / SPORTS
    Interscholastic Athletics Handbook - Akron CSD - pdf only
    Student Athlete Handbook - Akron CSD - pdf only

FACILITIES / MAINTENANCE
     Emergency School Closing - Sample Letter to Parents

FINANCIAL
     Best Practices for Extraclassroom Activity Funds Workshops
     Budget Development Process
          Coordinated - JMM
          Strategic - JMM
     Fiscal Navigation for Superintendents Workshops
     Top 10 Tips for Creating Your Budget Message
     Top 10 Tips for Your Budget Presentation

FOOD SERVICE

PERSONNEL
   Everything is Negotiable Workshops
     Negotiations Discussion Issues Outline
     Staffing Reductions
                 - Provided by Walter J. Doherty, Superintendent, Central Square CSD
     Standard Hiring Procedures - JMM
          Introduction, manual (14 pages), 13 appendices

PUBLIC RELATIONS
     Emergency School Closing - Sample Letter to Parents
     Key Communicators Program - pdf only
          Overview - Letter of Invitation - Communicator Survey - Staff Survey
     Media Relations Tips for Success
     Media Relations in Times of Crises - JMM
     Media Skills Package - By Michael Johnson, Superintendent, Averill Park Central Schools
          Actions to Strengthen your Media Skills
          Guidelines foe Successful Interviews with the Media
          Tips for Public Meetings
          Tips for Television and Radio Interviews
     "Top 10" Media Skills Package
          Dealing With the Media
          Effective Communication
          Your Budget Message
          Your Budget Presentation



SPECIAL STUDENT SERVICES
(Guidance, Attendance, Health)

STAFF DEVELOPMENT

STUDENT DISCIPLINE

SUPERINTENDENT OF SCHOOLS
    "A Superintendent's Ten Commandments" - Unknown
     Do's and Don'ts of Board - Superintendent Relationships
    Embracing Confusion: What Leaders Do When They Don't Know What to Do
            - By Barry Jantz and Jerome Murphy, Phi Delta Kappan, January 2005
     Personal Problems Affecting the Superintendent -JMM
     "Seven Surprises for School Leaders"
            - By Patrick F. Bassett, NAIS, reprinted with permission
       Superintendent and School Law - JMM
          Law-related resources a new superintendent should have (diagram) - pdf only
          Attorney Involvement - pdf only
     Superintendent's Annual Calendar - JMM - pdf only
     Superintendent's Annual Fiscal Calendar - JMM - pdf only
     Superintendent's Calendar of Standard Monthly and Quarterly Reports - JMM
       Template for Clarifying Roles of the Board of Education and
           the Superintendent of Schools - pdf only
     "Superintendents' Biggest Mistakes"
          - By Iowa Association of School Administrators
     Superintendent Evaluation Documents - Samples -
               Document #1 - JMM
               Document #2
               Document #3
               Document #4
               Document #5
     Board Policy Sampler
               #7600 - Evaluation of the Superintendent - JMM
               #8010 - Superintendent - Job Description - JMM
     What Superintendents Read - JMM

Pre-Superintendency
• Superintendent Development Program
- New Cohort starts in January 2009 - Statewide
• Transition to Superintendency Program
- Summer 2008 in Victor (Rochester area), NY
- Fall 2008 in Wheatley Heights (LI), NY
New Superintendents
  • See "New and Experienced Superintendent" (below)
  • Cycles of Success
  • Transition to Superintendency Program
- Summer 2008 in Victor (Rochester area), NY
-Fall 2008 in Wheatley Heights (LI), NY
New and Experienced Superintendents
• At the Table Negotiating Skills
   - Fall 2008 TBD
• Effective Evaluation of the Problem Teacher
    - Fall 2008 TBD
• Everything is Negotiable
    - TBD
• Fiscal Navigation for Superintendents
     - Fall 2008 (Albany, Rochester, Syracuse)
• Successful Administration of School Construction Projects
     - TBD
• Tenure - Developing a Culture of Quality and Accountability
- Fall 2008 TBD
•   The File Cabinet
Lead Superintendents
• Mentoring and Faculty Work
Other Support Workshops and Programs
• Audit Committee Training
    - Available on request
• Best Practices for Extraclassroom Activity Funds
- Summer 2008
• Board Member Fiscal Training - Fiscal Responsibility and Accountability
     - Spring 2008 TBD
     - and available on request
• Business Management Advisory Service
  - Available on request
• Claims Auditor Training
- Summer 2008 Dates to be determined
• School Business Officials Training & Support Program
   - Ongoing (currently running in Central, Eastern, South Central, and Western NY)
• Tenure Culture Management Services
  - Available on request