Extraclassroom Activity Funds Training
for Student Treasurers and Faculty Advisors

This is an online, half hour, after-school, introductory workshop for Student Treasurers, Faculty Advisors, and administrators that covers the legal foundation for student organizations, the purposes of student fundraising, and the responsibilities of Student Treasurers. This session does not replace the recommended local training of Student Treasurers or the six hour training for Central Treasurers.

Schedule and Registration:
Statewide Webinars
[Details PENDING] [Online Registration PENDING]
Online training – Half-hour (two sessions a day)
1:30 PM-2:00 PM
2:30 PM-3:00 PM

1. Recording or re-broadcast of any session or part of a session is illegal and a copyright infringement.
2. IMPORTANT: Each session at each site must be registered separately as each session at each site will have its own identification number to sign in to receive the broadcast. Through projection, any number of viewers may attend any session at any site.This is a half hour session in a webinar format.
3. The Central Treasurer should schedule a follow-up session in the local school to review their procedures  of operation.
4. We will provide the 3 hour Introduction to Student Extraclassroom Activity Funds workshop  in your area/district for a group of 12 or more. Contact us.

This session is for school district Student Treasurers, student organization officers, Faculty Advisors, administrators, and Extraclassroom Activity Fund Central Treasurers.

Why This Workshop is Important
The responsibility for fiscal integrity, oversight, and safety of a student organization’s money (funds) rests on the Student Treasurer with the support of the  Faculty Advisor and Central Treasurer. The State of New York has directed that student fundraising shall be handled as a business, including the collection of NYS Sales Tax when required by law. Most student treasurers come to the position with little on no experience in the responsibilities of handling money from a business-organization. This session introduces student treasurers to the management of their organization’s student funds. The Student Treasurer must understand what is needed to meet his/her duties and practical problems of control needed to maintain fiscal integrity of student funds. The Student Treasurer must act knowledgeably so as not to leave funds open to mismanagement and themselves open to potential embarrassment.

Workshop Topics
The Legal Foundation for Student Organizations and the Student Extraclassroom Activity Fund
Responsibilities of the Student Treasurer, Faculty Advisor, and Central Treasurer
The Collection, Safeguarding, and Deposit of Money
Sales Tax Law
Prohibited Activities
Board Policies and Administrative Regulations
Internal Controls – Fund Safety and Security
Best Practices

Dr. Jim Merrins is Executive Program Administrator of the Educational Leadership Institute, NYSAWA, and the New York State School District Internal Auditing Alliance (SDIAA). He administers numerous statewide fiscal workshops for superintendents and experienced school administrators, including Fiscal Navigation for Superintendents, The School District Negotiator,and the School Business Officials Training and Support Program. Jim has more than 40 years experience in school administration, including 16 years as a Superintendent in Fredonia and Honeoye, New York. Dr. Merrins is NYS certified as a School Business Administrator. Dr. Merrins taught school finance and school law at SUNY colleges for several years.

The cost of this online workshop is $65 per session per site for up to 10 viewers, plus $5 for each viewer above 10 per session, per site.
Cost Example 1:   DoDaDay High School, Tuesday, September 12, 1:30-2:00 PM, 16 viewers:
$65 + (6 x $5) $30 = $95 DISTRICT TOTAL.
Cost Example 2:   XYZ High School, Monday, September 11, 2:30-3:00 PM, 22 viewers: $65 + (12 x $5) $60 = $125
PLUS, XYZ Middle School, Wednesday, September 12, 2:30-3:00 PM, 9 viewers: $65 + (0 x $5) $0 = $65
$125 + $65 = $190 DISTRICT TOTAL

Hosted and Administered by ELI@NYSAWA
New York State Association for Women in Administration
James M. Merrins, Ed.D., Executive Program Administrator
Mary Balme, Executive Director

ELI@ NYSAWA Policies, Terms, and Conditions [HERE]
Weather or Emergency Closings
Workshop Notification Service
Method of Payment Information
Registration Information
Cancellation Policy

Contact James Merrins, Ed.D.
Comments, corrections, source documents, and questions welcome
42 Rosalyn Court, Fredonia, New York 14063
(716) 672-5473, FAX (716) 672-5472, jmerrins@cecomet.net