Advanced Student Extraclassroom Activity Funds (online)

Magnum Trainings:  Fiscal Workshop


Advanced Student Extraclassroom Activity Funds (online)

This is an advanced topics workshop with an emphasis on the solving common legal and personnel issues encountered in the administration of Student Extraclassroom Activity Funds.

Schedule, Registration, and Payment [HERE]
Two 2-hour sessions, on non-consecutive days, via ZOOM with video
2:30 PM to 4:30 PM each day (online from 2:00 PM for connection check)
4 CPEs for CPAs

1: 4 CPEs for CPAs in New York State
2: This is the advanced workshop with an emphasis in depth knowledge, complex issues, and ethical considerations for Student Extraclassroom Activity Funds. “Advanced Issues for Student Extraclassroom Activity Funds Personnel” covers in-depth knowledge, complex issues, and ethical considerations.
3: This foundation workshop is for Central Treasurers and school personnel wanting grounding and a better understanding of issues arising from Student Extraclassroom Activity Funds.
4: We will provide the “Advanced Student Extraclassroom Activity Funds” workshop  in your area/district for a group of 12 or more. Contact us.

For school district Central Fund Treasurers, Internal Auditors, Faculty Auditors, Business Administrators, Principals, and Superintendents

Why This Workshop is Important
The responsibility for the fiscal integrity, oversight, and the safety of student money rests with the Student Extraclassroom Activity Funds Central Treasurer(s), SEAF Faculty Auditor, club advisors, and administrators.  These positions have many complexities including legal requirements and culture of the school district.  This workshop builds upon the foundation principals set forth in Law, Commissioner Decisions, SED direction, OSC audit results.  We will discuss common issues and dilemmas faced in the management and administration of SEAF.  We will take a practitioner’s approach, looking at alternative ways to solve a variety of issues, and the optimal and permissible solutions.

Workshop Topics
Commissioner Decisions
Types of fund raisers
– general, individual, charity
Electronic accounts
Merging (nesting) of organizations
Temporary student fundraising activities
Personal student account issues
Sales Tax issues
Internal fiscal controls
Fraud risk reduction
Cash handling – safety and security
Gifting of SEAF
Payments to employees and service providers [OSC]
Invoices and contracts – 1099s
Purchases and purchasing

Kathryn Blackman, CPA
Kathy Blackman has 35 years’ experience in New York public school finance. She is currently the Controller of the Broome Tioga BOCES Central Business Office (2013 to present). At the BOCES CBO she oversees the finances of 14 component school districts and the work of 9 accounts payable clerks. Immediately prior to her Controller position Kathryn worked 19 years as the school business official in Chenango Forks Central Schools (1995-2013), and again prior, worked ten years as an external auditor. This unique background and perspective has given her insights how different districts structure the accounts payable function for effectiveness and efficiency. Ms. Blackman is currently an Adjunct Professor in the Teaching, Learning and Educational Leadership Program at SUNY Binghamton. She presents fiscal issues and considerations to regional Boards of Education. She regularly conducts training sessions for business office staff and administrators on school finance topics.

James M. Merrins, Ed.D., SDA, SBA
Dr. Jim Merrins is Executive Program Administrator of the Educational Leadership Institute, NYSAWA and the New York State School District Internal Auditing Alliance (SDIAA).  He administers and teaches numerous statewide fiscal workshops for superintendents and experienced school administrators, including Fiscal Navigation for Superintendents, The School District Negotiator, Claims Auditor Training, and the Internal Auditors Conferences.  Jim has more than 40 years experience in school administration, including 16 years as a Superintendent in Fredonia and Honeoye, New York.  Dr. Merrins is NYS certified as a School Business Administrator.  Dr. Merrins taught school finance and school law at SUNY colleges for several years.

The cost of this workshop is $245 for the first participant, plus $225 for the second participant, plus $195 for the third and subsequent participants from the same school district or firm.

Each workshop participant will receive a notebook of workshop-related materials, guides, and reports, including excerpts of relevant laws and regulations; sample language for board policies; and sample forms and templates. Relevant documents are provided on a CD.

Hosted and administered by ESS
James M. Merrins, Ed.D., Executive Program Administrator

ESS Policies, Terms, and Conditions [HERE]
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Contact James Merrins, Ed.D.
Comments, corrections, source documents, and questions welcome
42 Rosalyn Court, Fredonia, New York 14063
(716) 672-5473, FAX (716) 672-5472,